Attendance & Absence

St. Francis Borgia Catholic High SchoolREGULAR ATTENDANCE as well as a passing grade are required to earn credit in any course. If a student is unable to attend school due to an appointment or illness, it is MANDATORY that his/her parent or guardian contact the attendance office by phone or by written note between the hours of 7 am and 8 am the day of the absence. Failure to contact the attendance office may result in an unexcused absence. Excessive absenteeism may result in additional independent work for classes missed, or loss of credit in any semester in which excessive absences occur.

EXCUSED ABSENCES include personal illness and medical appointments that cannot be scheduled outside of school hours. Any student missing school due to a doctor or dental appointment must present a receipt from the provider on official letterhead when they return to school. Failure to comply may result in an unexcused absence. An absence due to serious personal or family reasons may also be considered as an excused absence. School administrators will address extenuating circumstances on a case-by-case basis.  Students who are taking a driver’s test are allowed an EXCUSED absence for this purpose.

The student is responsible for obtaining and making up work missed during the absence. Any student who misses more than half of any period without a written or verbal excuse from a parent/guardian will be subject to one Saturday detention for every period missed.

ATTENDANCE: When a student's total absence count exceeds 10 days, SFBRHS administration may require that the student present a statement from a physician or health clinic verifying the illness or condition that caused the student's extended absence from school as a condition of classifying the absence as one for which there are extenuating circumstances. If a student has established a questionable pattern of absences, SFBRHS administration may require that a student present a physician's or clinic's statement of illness after a single day's absence as a condition of classifying the absence as one for which there are extenuating circumstances.

Some examples of non-illness related absences that will factor into a student’s total attendance count are as follows:

  • family trips
  • vacations
  • attendance at non-school sponsored events

ATTENDANCE APPEALS COMMITTEE: The Attendance Appeals Committee will consist of at least one school administrator, a guidance counselor, a member of the faculty, and a school board member. The  Coordinator will convene the Appeals Committee within 10 school days of receipt of the Attendance Appeal Request. The Attendance Appeals Committee shall meet regarding the appeal and return its decision to the student within five school days.

APPEALS PROCESS:  The Committee will meet with the student and, if desired, the student’s representative to hear reasons that the grade reduction should not be applied. Doctor’s excuses and other evidence documenting and justifying absences are encouraged. The Appeals Committee will determine if, in the opinion of the majority of the members, the student’s absences represent a set of justifiable absences beyond the control of the student. 

If a student is absent 10 days per semester–either excused or unexcused– the student will be subject to a reduction of one (1) grade mark per class. Students will then have another reduction of one (1) grade mark for every two (2) absences accumulated after a 10th absence.

5th absence: A letter will be sent home to parent/guardian informing all parties the current attendance count and reinforcing the importance of regular attendance.

8th absence: School administrators will request a meeting with the student, the student’s parents/guardians, and the guidance department to discuss appropriate intervention strategies in order to improve attendance.

10th absence: Notification will be sent to the student’s parents/guardians that the absence limit has been reached and the grade reduction policy will be implemented. A reduction of one (1) grade mark will be deducted from each class. (See example below) For every two (2) absences accumulated beyond the 10th absence, one (1) grade mark reduction will be applied for each class. (See example below) *Grade reductions will be calculated at the end of the semester.

Example: The table below is an example of how a grade reduction may look.

10th Absence

12th Absence

14th Absence

Period B1: B+ to B

Period B1: B to B-

Period B1: B- to C+

Period B2: C to C-

Period B2: C- to D+

Period B2: D+ to D

Period B3: A- to B+

Period B3: B+ to B

Period B3: B to B-

Period B4: B- to C+

Period B4: C+ to C

Period B4: C to C-

Period G1: C+ to C

Period: G1: C to C-

Period G1: C- to D+

Period G2: C- to D+

Period G2: D+ to D

Period G2: D to D-

Period G3: A to A-

Period G3: A- to B+

Period G3: B+ to B

Period G4: B to B-

Period G4: B- to C+

Period G4: C+ to C

If a student is absent for more than three consecutive days due to illness, a doctor’s written verification may be required upon the student’s return to school.

If a student chooses to be absent 5 days within one semester for school-related activities (e,g., Pro-Life trips, retreats), any further absences to participate in school-related activities within that semester must be approved in writing by all of his/her teachers prior to participation.

MAKE-UP WORK: It is the student’s responsibility to make up all worked missed within a reasonable time. The student must check for assignment information in Skyward or eBackpack, go directly to teachers during seminar, and/or email the teachers. Counselors will check on homework only if teachers have not responded within 24 hours.

Out of town family vacations on school days are discouraged. However, if vacations are deemed necessary, the student must notify teachers at least one week in advance and have an assignment form (available from the vice principal’s office) completed by all teachers. Parents are to call the office to ascertain the academic standing of students before deciding to take the student on family vacations. Teachers may require work missed to be completed before the vacation. Teachers are not expected to spend extra time to see that the work missed is completed. THESE DAYS COUNT IN THE TOTAL NUMBER OF ABSENCES.

COLLEGE VISITS: Juniors and seniors should plan to visit colleges on days Borgia is not in session. Juniors and seniors are allowed one college visit day each year. Parents must call the attendance office to inform them that their child will be taking a college visit day. This day will not be counted as an absence. Any other days taken for college visits will be treated as an excused absence provided a parent calls the attendance office to report the additional college visit.

1818 CLASSES: 1818 classes taken at Borgia have the same standards as other classes at Saint Louis University. Regular attendance is expected. Any time a student misses class, it is counted as an absence. This includes illness, family vacations, school functions, appointments, etc.  To receive SLU credit in a semester-long course, a student cannot miss more than seven class periods in that course. After three absences, a student may be asked to complete extra or alternate assignments, at the instructor’s discretion. After five absences, a student’s SLU grade will be lowered one mark (for example, B+ to B). Additional absences will result in further lowering of the SLU grade up to the eighth absence, at which point the student will be dropped from the SLU roster for that course. Students should seriously consider their ability to adhere to this policy before registering for SLU credit.

FOUR RIVERS CAREER CENTER: Students attending classes at Four Rivers Career Center or Washington High School are to follow the daily schedules for those schools when Borgia is not in session; that is, students attend classes at those schools even if Borgia is not in session. The only exception to this is Holy Days of Obligation; on Holy Days, students do not attend either school. On snow schedule days, students follow Borgia’s schedule. When in doubt, students must check BEFOREHAND with the vice principal. On days when Borgia has a special event, such as Mass, Reconciliation Days, or required assemblies, students are to attend Borgia’s special event. The vice principal will call Four-Rivers or WHS to excuse students on such days.

Students are expected to have parents call both schools when an absence occurs. Excessive absences will not be tolerated. Students who are absent from Four-Rivers or Washington High School without a legitimate excuse will jeopardize their places in those classes and may lose the privilege of attendance and lose credit for the classes.

LEAVING SCHOOL DURING THE DAY: If it is necessary for a student to leave school during the day for an appointment, a WRITTEN REQUEST should be presented to the vice principal or administrative assistant BEFORE SCHOOL on the morning of the appointment. An office permit will be issued, indicating the time of the departure, and the student’s name will be passed on to the faculty. No student is permitted to leave the school grounds without permission from the vice principal or other member of the administration.

TARDIES: If a student arrives at school after the second homeroom bell, he or she must go to the main office for an admit slip. A detention will be issued to any student arriving late without a phone call or written permission from his or her parent or guardian. Parents or guardians will have 24 hours to call or send a handwritten note excusing their student.

If a student is late to class, the student will be sent to the main office to be marked tardy. The student will be given a pass back to class and will be given a detention if the tardy is unexcused. Teachers should mark the student “present” in Skyward.


Page last updated September 4,2019.